1. Privacy at a Glance

General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on data protection can be found in the privacy policy set out below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. The operator’s contact details can be found in the section “Information on the Controller” in this privacy policy.

How do we collect your data?

Some data is collected when you provide it to us. This may, for example, include data that you enter into a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This primarily includes technical data, such as your internet browser, operating system or the time the page was accessed. This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some data is collected to ensure that the website is provided without errors. Other data may be used to analyze your user behavior. Where contracts can be concluded or initiated via the website, the data provided may also be processed for contractual offers, orders or other business inquiries.

What rights do you have regarding your data?

You have the right at any time to obtain information free of charge about the origin, recipients and purpose of your stored personal data. You also have the right to request that this data be corrected or deleted. If you have given your consent to data processing, you may withdraw this consent at any time with effect for the future. You also have the right, under certain circumstances, to request that the processing of your personal data be restricted. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time regarding these or any other questions relating to data protection.

Analytics Tools and Third-Party Tools

When you visit this website, your browsing behavior may be statistically analyzed. This is primarily done using analytics programs.

Detailed information about these analytics programs can be found in the privacy policy below.

2. Hosting
We host the content of our website with the following provider:

External Hosting

This website is hosted externally. Personal data collected on this website is stored on the servers of the hosting provider(s). This may include, in particular, IP addresses, contact inquiries, metadata and communication data, contractual data, contact details, names, website access data and other data generated through a website.

External hosting is carried out for the purpose of fulfilling contracts with our prospective and existing customers (Art. 6 (1) lit. b GDPR) and in our legitimate interest in providing our online services securely, quickly and efficiently through a professional provider (Art. 6 (1) lit. f GDPR). Where consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

Our hosting provider(s) will process your data only to the extent necessary to fulfil their contractual obligations and will follow our instructions regarding this data.

We use the following hosting provider:

teuto.net Netzdienste GmbH
Niedernstr. 26
33602 Bielefeld
Germany

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the service mentioned above. This is a contract required under data protection law that ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various types of personal data are collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect, what we use it for, and how and for what purpose it is processed.

Please note that data transmission over the internet (e.g. communication by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information on the Controller

The controller responsible for data processing on this website is:

Media!House direct GmbH
Carl-Miele-Straße 27–29
33442 Herzebrock-Clarholz
Germany

Phone: +49 52 45 – 8 44 08 0
Email: anfrage@mediahousedirect.de

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g. names, email addresses, etc.).

Storage Period

Unless a more specific storage period is stated in this privacy policy, your personal data will remain with us until the purpose for processing the data no longer applies. If you submit a legitimate request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible grounds for storing your personal data (e.g. retention periods under tax or commercial law). In the latter case, the data will be deleted once these grounds no longer apply.

General Information on the Legal Bases for Data Processing on This Website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR where special categories of data pursuant to Art. 9 (1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49 (1) lit. a GDPR. If you have consented to the storage of cookies or access to information on your device (e.g. through device fingerprinting), the processing is additionally based on Section 25 (1) TDDDG. Consent may be withdrawn at any time. If your data is required for the performance of a contract or for taking steps prior to entering into a contract, we process your data on the basis of Art. 6 (1) lit. b GDPR. Furthermore, we process your data where this is necessary to comply with a legal obligation on the basis of Art. 6 (1) lit. c GDPR. Data processing may also be based on our legitimate interest pursuant to Art. 6 (1) lit. f GDPR. Information on the applicable legal basis in each individual case is provided in the following sections of this privacy policy.

Data Protection Officer

We have appointed a Data Protection Officer.

Audit-NRW GmbH
Stefan Kröger
Freigerichtstr. 10
33378 Rheda-Wiedenbrück
Germany

Phone: +49 (5242) 18235-00
Email: info@audit-nrw.de

Recipients of Personal Data

As part of our business activities, we work with various external parties. In some cases, it is necessary to transfer personal data to these external parties. We only disclose personal data to external parties where this is necessary for the performance of a contract, where we are legally required to do so (e.g. disclosure to tax authorities), where we have a legitimate interest in disclosure pursuant to Art. 6 (1) lit. f GDPR, or where another legal basis permits the disclosure. When using processors, we only disclose our customers’ personal data on the basis of a valid Data Processing Agreement. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You may withdraw consent you have already given at any time. The lawfulness of data processing carried out prior to withdrawal remains unaffected.

Right to Object to Data Collection in Specific Cases and to Direct Marketing (Art. 21 GDPR)

IF DATA PROCESSING IS CARRIED OUT ON THE BASIS OF ART. 6 (1) LIT. E OR F GDPR, YOU HAVE THE RIGHT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE APPLICABLE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21 (2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work or the place of the alleged infringement. This right is without prejudice to any other administrative or judicial remedies.

Right to Data Portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfilment of a contract in a commonly used, machine-readable format, either for yourself or for a third party. If you request the direct transfer of the data to another controller, this will only be carried out where technically feasible.

Access, Rectification and Deletion

Within the framework of applicable legal provisions, you have the right at any time to obtain information free of charge about your stored personal data, its origin and recipients, and the purpose of the data processing. Where applicable, you also have the right to have this data corrected or deleted. You can contact us at any time regarding these or other questions concerning personal data.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing applies in the following cases:

If you dispute the accuracy of the personal data we hold about you, we generally require time to verify this. For the duration of this review, you have the right to request that the processing of your personal data be restricted.

If the processing of your personal data was or is unlawful, you may request restriction of data processing instead of deletion.

If we no longer require your personal data, but you require it for the establishment, exercise or defence of legal claims, you have the right to request restriction of processing instead of deletion.

If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. Until it has been determined whose interests prevail, you have the right to request restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data may – apart from storage – only be processed with your consent or for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the website operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address bar changes from “http://” to “https://” and by the lock symbol in your browser.

When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.

Objection to Promotional Emails

We hereby object to the use of contact details published as part of our legal notice obligations for the purpose of sending unsolicited advertising and informational materials. The website operators expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam emails.

4. Data Collection on This Website

Cookies

Our website uses “cookies”. Cookies are small data packages and do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted at the end of your visit. Persistent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable certain services provided by third parties to be integrated into websites (e.g. cookies used to process payment services).

Cookies perform various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g. shopping cart functionality or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are necessary to carry out electronic communications, provide certain functions requested by you (e.g. shopping cart functionality) or optimize the website (e.g. cookies used to measure website audiences) are stored on the basis of Art. 6 (1) lit. f GDPR unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of its services. Where consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG); consent may be withdrawn at any time.

You can configure your browser to notify you when cookies are set, allow cookies only in individual cases, reject cookies in certain cases or in general, and automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Information on which cookies and services are used on this website can be found in this privacy policy.

Consent with Usercentrics

This website uses Usercentrics consent technology to obtain your consent to the storage of certain cookies on your device or the use of certain technologies and to document this consent in compliance with data protection regulations.

The provider of this technology is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, Germany, website: https://usercentrics.com/de/ (hereinafter “Usercentrics”).

When you visit our website, the following personal data is transferred to Usercentrics:

• Your consent(s) or withdrawal of consent(s)
• Your IP address
• Information about your browser
• Information about your device
• Time of your visit to the website
• Geolocation

In addition, Usercentrics stores a cookie in your browser in order to associate the consent you have given or its withdrawal with you. The data collected in this way is stored until you ask us to delete it, delete the Usercentrics cookie yourself, or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consent for the use of certain technologies. The legal basis is Art. 6 (1) lit. c GDPR.

Contact Form

If you send us inquiries via the contact form, the information you provide in the form, including the contact details entered there, will be stored by us for the purpose of processing your inquiry and in case of follow-up questions. We will not disclose this data without your consent.

This data is processed on the basis of Art. 6 (1) lit. b GDPR where your inquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in effectively handling inquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), where such consent has been requested. Consent may be withdrawn at any time.

The data you enter in the contact form will remain with us until you request deletion, withdraw your consent to storage, or the purpose for storing the data no longer applies (e.g. once your inquiry has been fully processed). Mandatory statutory provisions, particularly retention periods, remain unaffected.

Inquiries by Email, Telephone or Fax

If you contact us by email, telephone or fax, your inquiry, including all resulting personal data (name, inquiry), will be stored and processed by us for the purpose of handling your request. We will not disclose this data without your consent.

This data is processed on the basis of Art. 6 (1) lit. b GDPR where your inquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in effectively handling inquiries addressed to us (Art. 6 (1) lit. f GDPR) or on your consent (Art. 6 (1) lit. a GDPR), where such consent has been requested. Consent may be withdrawn at any time.

The data you send us through contact inquiries will remain with us until you request deletion, withdraw your consent to storage, or the purpose for storing the data no longer applies (e.g. after your request has been fully processed). Mandatory statutory provisions, particularly statutory retention periods, remain unaffected.

5. Social Media

Facebook

This website integrates elements of the Facebook social network. The provider of this service is Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland. According to Facebook, however, the data collected is also transferred to the United States and other third countries.

An overview of Facebook social media elements can be found here:
https://developers.facebook.com/docs/plugins/?locale=de_DE.

When the social media element is active, a direct connection is established between your device and Facebook’s server. Facebook thereby receives information that you have visited this website using your IP address. If you click the Facebook “Like” button while logged into your Facebook account, you can link content from this website to your Facebook profile. This allows Facebook to associate your visit to this website with your user account. As the website provider, we have no knowledge of the content of the data transmitted or how Facebook uses it. Further information can be found in Facebook’s privacy policy at:

https://de-de.facebook.com/privacy/explanation.

This service is used on the basis of your consent pursuant to Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG. Consent may be withdrawn at any time.

Where personal data is collected on our website using the tool described here and forwarded to Facebook, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland are jointly responsible for this data processing pursuant to Art. 26 GDPR. Joint responsibility is limited exclusively to the collection of data and its transfer to Facebook. Processing carried out by Facebook after the transfer is not part of the joint responsibility. The obligations incumbent on us jointly have been set out in a joint processing agreement. The wording of this agreement can be found at: https://www.facebook.com/legal/controller_addendum. Under this agreement, we are responsible for providing data protection information when using the Facebook tool and for implementing the tool on our website in compliance with data protection requirements. Facebook is responsible for the data security of Facebook products. You can exercise your rights as a data subject (e.g. requests for information) regarding data processed by Facebook directly with Facebook. If you exercise your rights with us, we are obliged to forward your request to Facebook.

Data transfers to the United States are based on the European Commission’s Standard Contractual Clauses.

Details can be found here:
https://www.facebook.com/legal/EU_data_transfer_addendum,
https://de-de.facebook.com/help/566994660333381 and
https://www.facebook.com/policy.php.

The company is certified under the EU-U.S. Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when data is processed in the United States. Every company certified under the DPF commits to complying with these data protection standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/4452.

Instagram

This website integrates features of the Instagram service. These features are provided by Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland.

When the social media element is active, a direct connection is established between your device and Instagram’s server. Instagram thereby receives information about your visit to this website.

If you are logged into your Instagram account, clicking the Instagram button allows you to link content from this website to your Instagram profile. This enables Instagram to associate your visit to this website with your user account. As the website provider, we have no knowledge of the content of the data transmitted or how Instagram uses it.

This service is used on the basis of your consent pursuant to Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG. Consent may be withdrawn at any time.

Where personal data is collected on our website using the tool described here and forwarded to Facebook or Instagram, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland are jointly responsible for this data processing pursuant to Art. 26 GDPR. Joint responsibility is limited exclusively to collecting the data and transferring it to Facebook or Instagram. Processing carried out by Facebook or Instagram after the transfer is not part of the joint responsibility. The obligations incumbent on us jointly have been set out in a joint processing agreement. The wording of this agreement can be found at: https://www.facebook.com/legal/controller_addendum. Under this agreement, we are responsible for providing data protection information when using the Facebook or Instagram tool and for implementing the tool on our website in compliance with data protection requirements. Facebook is responsible for the data security of Facebook and Instagram products. You can exercise your rights as a data subject regarding data processed by Facebook or Instagram directly with Facebook. If you exercise these rights with us, we are obliged to forward your request to Facebook.

Data transfers to the United States are based on the European Commission’s Standard Contractual Clauses.

Details can be found here:
https://www.facebook.com/legal/EU_data_transfer_addendum,
https://privacycenter.instagram.com/policy/ and
https://de-de.facebook.com/help/566994660333381.

Further information can be found in Instagram’s privacy policy:
https://privacycenter.instagram.com/policy/.

The company is certified under the EU-U.S. Data Privacy Framework (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when data is processed in the United States. Every company certified under the DPF commits to complying with these standards. Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/4452.

LinkedIn

This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Each time a page on this website containing LinkedIn elements is accessed, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited this website using your IP address. If you click LinkedIn’s “Recommend” button while logged into your LinkedIn account, LinkedIn may associate your visit to this website with you and your user account. As the website provider, we have no knowledge of the content of the data transmitted or how LinkedIn uses it.

This service is used on the basis of your consent pursuant to Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfers to the United States are based on the European Commission’s Standard Contractual Clauses.

Details can be found here:
https://www.linkedin.com/help/linkedin/answer/a1343190/datenubertragung-aus-der-eu-dem-ewr-undder-schweiz?lang=de

Further information can be found in LinkedIn’s privacy policy:
https://www.linkedin.com/legal/privacy-policy.

The company is certified under the EU-U.S. Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5448.

6. Analytics Tools and Advertising

Google Tag Manager

We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that allows us to integrate tracking or analytics tools and other technologies into our website. Google Tag Manager itself does not create user profiles, store cookies or perform independent analyses. It is used solely to manage and deploy the tools integrated through it. However, Google Tag Manager collects your IP address, which may also be transferred to Google’s parent company in the United States.

Google Tag Manager is used on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the quick and straightforward integration and management of various tools on its website. Where consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG, insofar as consent covers the storage of cookies or access to information on the user’s device within the meaning of the TDDDG. Consent may be withdrawn at any time.

The company is certified under the EU-U.S. Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780.

Google Analytics

This website uses functions of the Google Analytics web analytics service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. The website operator receives various usage data, such as page views, time spent on pages, operating systems used and the user’s origin. This data is combined into a user ID and assigned to the respective device of the website visitor.

Google Analytics may also allow us to record your mouse and scrolling movements and clicks. Google Analytics also uses various modeling approaches to supplement the collected datasets and applies machine-learning technologies to data analysis.

Google Analytics uses technologies that enable users to be recognized for the purpose of analyzing user behavior, such as cookies or device fingerprinting. Information collected by Google about your use of this website is generally transferred to and stored on a Google server in the United States.

This service is used on the basis of your consent pursuant to Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG. Consent may be withdrawn at any time.

Data transfers to the United States are based on the European Commission’s Standard Contractual Clauses.

Details can be found here:
https://privacy.google.com/businesses/controllerterms/mccs/.

The company is certified under the EU-U.S. Data Privacy Framework (DPF). Further information is available from the provider at:
https://www.dataprivacyframework.gov/participant/5780.

IP Anonymization

Google Analytics IP anonymization is enabled. As a result, Google truncates your IP address within Member States of the European Union or other states party to the Agreement on the European Economic Area before it is transferred to the United States. Only in exceptional cases will the full IP address be transferred to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity and provide other services relating to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be combined with other Google data.

Browser Plugin

You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at:
https://tools.google.com/dlpage/gaoptout?hl=de.

More information about how Google Analytics handles user data can be found in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=de.

Data Processing Agreement

We have concluded a Data Processing Agreement with Google and fully comply with the strict requirements of the German data protection authorities when using Google Analytics.

7. Newsletter

Newsletter Data

If you would like to receive the newsletter, we require your email address. No additional data is collected, or it is collected only on a voluntary basis. We use newsletter service providers to manage our newsletters, as described below.

Rapidmail

This website uses Rapidmail to send newsletters. The provider is rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg im Breisgau, Germany.

Rapidmail is a service that can be used, among other things, to organize and analyze the distribution of newsletters. The data you enter for the purpose of subscribing to the newsletter is stored on Rapidmail’s servers in Germany.

Data Analysis by Rapidmail

For analysis purposes, emails sent using Rapidmail contain a tracking pixel that connects to Rapidmail’s servers when the email is opened. This makes it possible to determine whether a newsletter message has been opened.

Rapidmail also enables us to determine whether and which links in a newsletter have been clicked. All links in the email are tracking links that can be used to count your clicks. If you do not want your usage to be analyzed by Rapidmail, you must unsubscribe from the newsletter. We provide an appropriate unsubscribe link in every newsletter.

Further information on Rapidmail’s analytics functions can be found at:
https://de.rapidmail.wiki/kategorien/statistiken/.

Legal Basis

Data processing is based on your consent (Art. 6 (1) lit. a GDPR). You may withdraw this consent at any time. The lawfulness of data processing operations carried out before the withdrawal remains unaffected.

Storage Period

The data you provide to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. Data stored by us for other purposes remains unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider on a blacklist where this is necessary to prevent future mailings. Data on the blacklist is used exclusively for this purpose and is not combined with other data. This serves both your interests and our interest in complying with statutory requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Storage on the blacklist is not limited in time. You may object to the storage if your interests outweigh our legitimate interest.

Further information can be found in Rapidmail’s data security information at:
https://www.rapidmail.de/datensicherheit.

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the service mentioned above. This is a contract required under data protection law that ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Newsletter Distribution to Existing Customers

If you order goods or services from us and provide your email address, we may subsequently use this email address to send newsletters, provided that we inform you of this in advance. In such cases, the newsletter will only contain direct advertising for our own similar goods or services. You may unsubscribe from this newsletter at any time. An unsubscribe link is included in every newsletter. The legal basis for sending the newsletter in this case is Art. 6 (1) lit. f GDPR in conjunction with Section 7 (3) UWG.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us on a blacklist to prevent future mailings. Data on the blacklist is used exclusively for this purpose and is not combined with other data. This serves both your interests and our interest in complying with statutory requirements for sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Storage on the blacklist is not limited in time. You may object to the storage if your interests outweigh our legitimate interest.

8. Audio and Video Conferencing

Data Processing

We use online conferencing tools, among other methods, to communicate with our customers. The individual tools we use are listed below. If you communicate with us via video or audio conference over the internet, your personal data will be collected and processed by us and by the provider of the respective conferencing tool.

The conferencing tools collect all data that you provide or use when using the tools, such as your email address and/or telephone number. The conferencing tools also process the duration of the conference, the start and end time of your participation, the number of participants and other contextual information relating to the communication process (metadata).

The tool provider also processes all technical data necessary to facilitate online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speakers, and the type of connection.

Where content is exchanged, uploaded or otherwise provided within the tool, this content is also stored on the servers of the tool providers. Such content may include cloud recordings, chat or instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information shared while using the service.

Please note that we do not have complete control over the data processing activities of the tools used. Our options are largely determined by the corporate policies of the respective providers. Further information about data processing by the conferencing tools can be found in the privacy policies of the respective tools listed below.

Purpose and Legal Bases

The conferencing tools are used to communicate with prospective or existing contractual partners or to provide certain services to our customers (Art. 6 (1) lit. b GDPR). The tools are also used to simplify and accelerate communication with us and our company in general (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). Where consent has been requested, the relevant tools are used on the basis of that consent. Consent may be withdrawn at any time with effect for the future.

Storage Period

Data collected directly by us through video and conferencing tools will be deleted from our systems as soon as you request deletion, withdraw your consent to storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no control over how long your data is stored by the operators of the conferencing tools for their own purposes. For details, please contact the respective conferencing tool providers directly.

Conferencing Tools Used

We use the following conferencing tools:

9. Our Own Services

Handling Applicant Data

We offer you the opportunity to apply to us, for example by email, post or via an online application form. Below, we provide information about the scope, purpose and use of personal data collected as part of the application process. We assure you that your data will be collected, processed and used in accordance with applicable data protection law and all other statutory provisions, and that your data will be treated as strictly confidential.

Scope and Purpose of Data Collection

If you submit an application to us, we process the associated personal data, such as contact and communication details, application documents and notes from interviews, insofar as this is necessary to decide whether to establish an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) lit. b GDPR (general pre-contractual measures) and, where you have given consent, Art. 6 (1) lit. a GDPR. Consent may be withdrawn at any time. Within our company, your personal data will only be disclosed to individuals involved in processing your application.

If your application is successful, the data you submit will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1) lit. b GDPR for the purpose of carrying out the employment relationship.

Data Retention Period

If we are unable to offer you a position, you decline an offer, or you withdraw your application, we reserve the right to retain the data you have submitted for up to six months after the end of the application process (rejection or withdrawal) on the basis of our legitimate interests (Art. 6 (1) lit. f GDPR). The data will then be deleted and any physical application documents destroyed. The retention serves, in particular, as evidence in the event of a legal dispute. Where it is apparent that the data will still be required after the six-month period, for example due to pending or anticipated legal proceedings, it will only be deleted once the purpose for continued retention no longer applies.

Data may also be retained for a longer period if you have given your consent (Art. 6 (1) lit. a GDPR) or where statutory retention obligations prevent deletion.